![]() ![]() If there are fewer than 10, then find the best logical existing folder to place them and use file tagging or names to differentiate as needed. To keep folders to a manageable number, don’t create a new folder for less than 10 unique files that need to be stored together. Users end up playing a “shell game” where they click into folder after folder, hoping to find what they’re looking for. Too many folders can make it more difficult to find documents on cloud storage platforms. Have a 10 File Minimum to Create a New Folder This way, no matter who creates or stores a file, others will know where to expect it to be. To keep files easier to find by everyone, it’s important to put a consistent hierarchy in place and have all employees follow that. If you don’t designate a standard naming scheme for folder structure in a shared cloud storage environment, you’ll end up with some employees using Department > Project, and others using Project > Customers for their file organization. One person’s logic for file hierarchy is bound to be completely different from their co-worker’s. Here are some great tips to help you do that. ![]() Just like a lawn or garden, cloud file storage can easily get unruly if not maintained regularly. One of the tricks of good organization is to begin with a plan and then include tactics to maintain a tidy file structure. With that kind of time involved in searching for digital information, it pays to keep file platforms as organized as possible to reduce the time it takes to find documents.Ī clean file structure also reduces the risk of having files compromised in a cloud jacking because they were misfiled and not properly protected. ![]() That equates to approximately 50 hours per month or more than a full workweek. It’s estimated that 2.5 hours per day are spent by knowledge workers simply searching for information. If your cloud storage isn’t well organized, then it can add additional hours onto your week from all those extra minutes per file search. Whether you have photos in iCloud or use OneDrive with your other company cloud solutions, cloud storage platforms are one of the most used online applications. One thing that most people must do several times per day is to locate files in a cloud storage platform. ![]()
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